Roehampton University
Open Spaces. Open Minds.
Records–Information–Knowledge–Lifecycle Management
Records Management
Records Management is a term that covers an organisation’s management of all records (whatever their format) from their creation, through their maintenance (record keeping), to their disposition. Disposition includes archiving and destruction. This is known as the record lifecycle.
Good records management is important for reasons of efficiency but also because, without it, an organisation is unable to comply with many legal and regulatory obligations such as Data Protection and Freedom of Information.
Our Records Management Policy (PDF) provides the framework through which this effective management can be achieved and audited.
Records Retention Policy
The University’s Records Retention Schedule (PDF) states University retention policy for specific groups of records. This is not a static document. It will grow as policy is approved by Senate and Council.
Publishing of Records
The Freedom of Information Publication Scheme states University policy on the publishing of groups of records. We are required to state what is published and specifically when it is published in the records’ life-cycle, in part to meet the requirements of the Information Commissioner’s Office (www.ico.gov.uk).
Record Keeping
While each School and Department has its own responsibility for record keeping and disposition, the University Secretariat is available to help and advise staff.
Guidance is also available on archiving (that is the permanent preservation of records about Roehampton University and its predecessor titles) and the transfer and storage of records.